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Regular staff members (full-time and part-time) are defined as individuals who fill an ongoing, budgeted position approved by Penn HR. Their employee type in Workday is listed as staff.
Please see below for the onboarding support and resouces for new hires in their first year. If you have any questions, reach out to Olivia Farkas.
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- Penn HR's Orientation and Onboarding
- GSE's Orientation Module (sent in an email to the new hire)
- Onboarding Checklists (sent in an email to the new hire & manager)
- Workday Tip Sheets
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Path to Year One is the onboarding curriculum and process for all regular staff members. P2Y1 aims to create a holistic onboarding experience for a new hire, from their offer acceptance to their one-year mark.
Before their first day:
- New hire:
- Begin working on the New Hire Onboarding Checklist (sent in an email)
- Completes onboarding tasks on Workday
- Registers for a PennKey
- Hiring manager:
- Start completing the New Hire Onboarding Checklist for Supervisors (sent in an email)
- Ensures computer, space, and system access have been requested
- Communicate with the new hire to reach out to EOP if they'd like to request any workplace accommodations
On start date:
- New hire:
- Begins working through the New Hire Onboarding Checklist
- Hiring manager:
- Begin working through the New Hire Onboarding Checklist for Supervisors
Within the first week:
- New hire:
- Complete the GSE Orientation Module & elect in healthcare benefits on Workday, if applicable
- Continue working on New Hire Onboarding Checklist
- Hiring manager:
- Continue working on New Hire Onboarding Checklist for Supervisors
- Meet with the new hire to discuss introductory period goals. Input Initial Evaluation into Workday.
Within 1 month:
- New hire:
- Complete Workday Learning training modules that are required within the first 30 days
Within 2 months:
- New hire:
- Continue working on New Hire Onboarding Checklist
- Meet with the manager to discuss how the experience has been so far & confirm if proceeding beyond the introductory period is desired at this point
- Complete the required Workday Learning training modules within the first 60 days
- Hiring manager:
- Continue working on New Hire Onboarding Checklist for Supervisors
- Meet with the new hire and check-in on how their experience has been going so far & confirm if proceeding beyond the introductory period is desired at this point
- Check in with HR to provide any updates
- Complete the Interim Evaluation on Workday
Within 2 weeks of the introductory period ending:
- New hire:
- Complete Workday Learning training modules that are required in the first 90 days
- Hiring manager:
- Complete the Closing Evaluation on Workday
6-month check-in:
- New hire:
- Eligible for tuition benefits and certification through the Center for Professional Learning.
- Complete any remaining Workday Learning compliance trainings
1-year check-in:
- New hire:
- Complete a stay interview with HR
- Eligible to participate in Penn's Career Coaching Program, STEP-UP, Essentials for Management, and Career Navigator.
- Consider taking pertinent or interesting LinkedIn Learning courses, which are free to all Penn employees